RRS_Series: Medical Records

Activity
III.04. ADMINISTRATION OF STUDENT AFFAIRS/Student Health Services
Series Name
Medical Records
Series ID
304-10-115
Description

Document the medical services history provided for students treated by the student health center.

These records found in all media (paper, digital, or other) may include but are not limited to: 

  • appointment scheduling and request slips;
  • summary sheets; bacteriology test results;
  • treatment record forms;
  • diagnosis sheets;
  • health history/screening sheets;
  • initial evaluation/assessment sheets;
  • referral sheets;
  • health center billing statements;
  • personal health history sheets;
  • dental examination sheets and X-rays;
  • laboratory test results;
  • physical therapy notes;
  • X-ray release forms;
  • X-ray requisitions with narrative of radiologist;
  • notes; memoranda;
  • related documentation and correspondence, including e-mail.
Retention and Disposal Instructions

10 years after the last date of service or until the patient reaches the age of 21, whichever is longer, purge.

Exception: In the event of a subpoena, audit, legal hold, public records or similar state or federal information request, halt until further instructed any scheduled disposal activities, including purging or transferring material to University Archives.