304 10 110

Activity
III.04. ADMINISTRATION OF STUDENT AFFAIRS/Student Health Services
Series Name
Health Records of Non-Students
Series ID
304-10-110
Custodians
Any creating unit
Description

Document medical services provided to non-students by the institution's student health center, such as, but not limited to, allergy shot, vaccines, and occupational health.

These records found in all media (paper, digital, or other) may include but are not limited to:

  • medical history forms;
  • notations of services provided and dates;
  • payment information;
  • related documentation.
Retention and Disposal Instructions

10 years after the last date of service or until the patient reaches the age of 21, whichever is longer, purge.

Exception: In the event of a subpoena, audit, legal hold, public records or similar state or federal information request, halt until further instructed any scheduled disposal activities, including purging or transferring material to University Archives.

Citations
ORS 333-505-0050 (14)
OAR Predecessors
OAR 166-475-0065 (10) Non-Student Medical Records
Related Series
406-10-405: Security Standards for the Protection of Electronic Protected Health Information
304-10-105: Health History Forms