407 30 110

Activity
IV.07. FINANCE, ADMINISTRATION AND INFRASTRUCTURE/Property, Facilities and Planning; Sustainability
Series Name
Utilities Systems Operations and Maintenance
Series ID
407-30-110
Description

Document the operations and maintenance of institutional utilities, including but not limited to data relating to temperature, pressures, voltage, fluid flows throughout campus utility production and distribution.  Does not include tunnel system or confined spaces controls, monitoring, or training; see Related Series.

These records found in all media (paper, digital, or other) may include but are not limited to: 

  • energy use data and reports;
  • electrical, steam, chiller utility data and reports;
  • operations log book;  equipment operations logs;
  • mechanical readings charts;
  • equipment maintenance histories;
  • and related documentation. 
Retention and Disposal Instructions

(a) 4 years after equipment is decommissioned for equipment maintenance histories, purge;  

(b) operation log book data retained for analysis and reporting, until administrative use ceases, purge;

(c) 3 years for all other records, purge. 

Exception: In the event of a subpoena, audit, legal hold, public records or similar state or federal information request, halt until further instructed any scheduled disposal activities, including purging or transferring material to University Archives.