407 30 120

Activity
IV.07. FINANCE, ADMINISTRATION AND INFRASTRUCTURE/Property, Facilities and Planning; Sustainability
Series Name
Property Disposition
Series ID
407-30-120
Custodians
Business Affairs
Description

Document requests and approvals to remove an asset from the inventory, including requests to declare items surplus, salvage, or scrap; removal and sale or disposal of excess equipment and other surplus items including proceeds from sales.

Does not include property purchased with sponsored awards/federal funding; use II.06 Research instead.

These records found in all media (paper, digital, or other) may include but are not limited to:

  • completed Property Disposition Request (PDR) Forms
  • related documentation.
Retention and Disposal Instructions

4 years, purge.

Exception: In the event of a subpoena, audit, legal hold, public records or similar state or federal information request, halt until further instructed any scheduled disposal activities, including purging or transferring material to University Archives.

OAR Predecessors
OAR 166-475-0030 (15) Surplus Property Records