RRS_Series: Scholarships

Activity
III.06. ADMINISTRATION OF STUDENT AFFAIRS/Scholarships and Financial Aid
Series Name
Scholarships
Series ID
306-10-105
Description

Document application, recruitment, selection, processing and awarding of private and public scholarships to individual students. Excludes Banner data.

These records found in all media (paper, digital, or other) may include but are not limited to:

  • selection criteria;
  • application;
  • disbursement documentation;
  • related documentation and correspondence, including e-mail.

 

Retention and Disposal Instructions

(a) Application submitted, review scoring, and initial scholarship awarding data, 3 years after initial award disbursement, purge;

(b) Athletic scholarships information retained by Intercollegiate Athletics, 10 years, purge;

(c) All other records, 3 years after award, purge.

Exception: In the event of a subpoena, audit, legal hold, public records or similar state or federal information request, halt until further instructed any scheduled disposal activities, including purging or transferring material to University Archives.

Custodian
(a) Office of Financial Aid and Scholarships;(b) Schools and Colleges;(c) Research Centers and Institutes;(d) Intercollegiate Athletics; (e) Any creating unit
Citations
American Association of Collegiate Registrars and Admissions Officers (2019). S…
NCAA Division I 2024-25 Manual Section 15.01.5
OAR Predecessors
OAR 166-475-0110 (31) Scholarship Records
Related Series
307-10-110: Student-Athletes Files
307-10-115: Student-Athletes Academic Advising