307 10 110

Activity
III.07. ADMINISTRATION OF STUDENT AFFAIRS/Intercollegiate Athletics
Series Name
Student-Athletes Files
Series ID
307-10-110
Custodians
Intercollegiate Athletics
Description

Document individual student-athletes who have competed for the institution. Does not include recruitment material except for the signed letter of intent.

These records found in all media (paper, digital, or other) may include but are not limited to:

  • signed letter of intent;
  • admissions verification reports, academic transcripts and major information, and financial aid information;
  • performance reports;
  • copies of required NCAA Division 1 forms: student-athlete statement, drug test consent, and HIPAA/Buckley Amendment consent/waiver form;
  • release of information forms;
  • personal data questionnaires;
  • documentation of awards, publicity material;
  • students’ requests for release from athletic programs;
  • disciplinary memoranda;
  • related documentation and correspondence.
Retention and Disposal Instructions

10 years, purge.

Exception: In the event of a subpoena, audit, legal hold, public records or similar state or federal information request, halt until further instructed any scheduled disposal activities, including purging or transferring material to University Archives.

OAR Predecessors
OAR 166-475-0080 (11) Individual Athletes Records