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Activity

II.01. ACADEMICS, INSTRUCTION AND RESEARCH/Curriculum and Instruction

Series Name

Courses

Series ID

201-10-205

Custodians

Schools and Colleges in coordination with service owner for content stored in canvas.uoregon.edu

Content creators for course videos uploaded to Panopto, Zoom and Stream

Schools and Colleges in coordination with faculty for all other records

Description

Document preparation, delivery, and evaluation of courses. Does not include courses offered by Continuing and Professional Education or as part of employee training, Graded Homework and Exams, or Instructors Grade documentation; see Related Series field for more information. These records found in all media (paper, digital, or other) may include but are not limited to:

room assignment requests and scheduling;
book orders;
syllabi;
bibliographies and reading lists;
hand-outs;
Online Course Reviews or similar assessments of course site readiness;
quizzes and exam questions;
course evaluations;
course related recordings;
canvas.uoregon.edu course sites;
related documentation.

This series only applies to course records retained by the university and does not cover faculty’s personal copies of syllabi or lecture/presentation material kept by faculty for their dossiers and/or portfolios, which faculty preserve at their discretion. This series also excludes graded homework and exams not stored in Canvas; see Related Series.

Retention and Disposal Instructions

(a) 1 year after end of term for book orders and room scheduling, purge;

(b) 10 years after end of term for academic departments’ copies of syllabi, purge;

(d) 5 years after end of term, unless educational need persists, for course videos uploaded to streaming platforms, including but not limited to content in Panopto and Stream, purge;

(e) 1 term after end of term for routine related correspondence not in Canvas, including email, unless educational need persists, purge;

(f) 5 years after end of term for all other records, including course material not uploaded to Canvas and not part of faculty’s personal copies of syllabi and teaching material, purge.

Exception: In the event of a subpoena, audit, legal hold, public records or similar state or federal information request, halt until further instructed any scheduled disposal activities, including purging or transferring material to University Archives.

OAR Predecessors

OAR 166-475-0025 (6) Course Records

OAR 166-475-0025 (2) Book Order Records

OAR 166-475-0025 (12) Room Scheduling Records

OAR 166-475-0025 (7) Course Schedule Maintenance Forms

Records Retention Schedule Menu

Records Retention Schedule

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