305 30 115

Activity
III.05. ADMINISTRATION OF STUDENT AFFAIRS/Student Records
Series Name
Instructors Grade Records
Series ID
305-30-115
Custodians
Any creating unit
Description

Document test scores, class work scores, and final grades for students which may be used as back-up to the official academic records held by the Registrar.

These records found in all media (paper, digital, or other) may include but are not limited to:

  • instructors’ grade books;
  • grade confirmation reports;
  • grade confirmation and change records;
  • final grade rosters;
  • course incomplete forms;
  • notifications of findings related to academic misconduct;
  • related documentation.
Retention and Disposal Instructions

(a) course incomplete forms, 2 years after end of term, purge;

(b) notifications of findings related to academic misconduct, 1 year after notification of decision, purge;

(c) all other records, 2 years after end of term, purge.

Exception: In the event of a subpoena, audit, legal hold, public records or similar state or federal information request, halt until further instructed any scheduled disposal activities, including purging or transferring material to University Archives.

OAR Predecessors
OAR 166-475-0110 (18) Instructors' Grade Records