RRS_Series: Student based non-immigrant visa and supporting material

Activity
III.05. ADMINISTRATION OF STUDENT AFFAIRS/Student Records
Series Name
Student based non-immigrant visa and supporting material
Series ID
305-20-200
Description

Document material required by the federal government of foreign nationals studying in the United States.

These records found in all media (paper, digital, or other) may include but are not limited to:

  • form I-20, “Certificate of Eligibility for Nonimmigrant Student Status”;
  • passport ID page;
  • student's U.S. address;
  • academic transcripts;
  • proof of student’s financial ability;
  • student’s application to the school ;
  • photocopy of the student’s F-1 or M-1 visa;
  • photocopy of Form I-94, “Arrival/Departure Record”;
  • record of change to nonimmigrant status, if applicable ;
  • advising notes ;
  • supporting documents relating to immigration status, e.g., medical documentation;
  • internal ISSS and University forms used by students to request immigration or related benefits, such as leave of absence and withdrawal requests, reduced course load authorizations, Social Security eligibility verification, practical training / employment authorization requests, etc.;
  • applications for J-1 status (for exchange students and J-1 student interns), including internship/training placement plans (DS-7002) and third-party agreements (for J-1 student interns);
  • related documentation and correspondence, including e-mail.
Retention and Disposal Instructions

3 years after the student is no longer pursuing a full course of study or date of denial of reinstatement, purge.

Exception: In the event of a subpoena, audit, legal hold, public records or similar state or federal information request, halt until further instructed any scheduled disposal activities, including purging or transferring material to University Archives.