510 30 110

Activity
V.10. HUMAN RESOURCES/Employee Records
Series Name
Exchange based non-immigrant visa and supporting material
Series ID
510-30-110
Custodians
Office of Human Resources
International Student and Scholar Services
Description

Document application and eligibility screening process for the Exchange Visitor non-immigrant visa category is for individuals approved to participate in work-and study-based exchange visitor programs (J-1). 

These records found in all media (paper, digital, or other) must include:

  • documentation of the exchange visitor program;
  • documentation of exchange visitors, accompanying spouse and dependents; 
  • copies of supporting material used as basis for submitting SEVIS.

May also include

  • related documentation. 
Retention and Disposal Instructions

3 years following the completion of each exchange visitor program, purge.

Exception: In the event of a subpoena, audit, legal hold, public records or similar state or federal information request, halt until further instructed any scheduled disposal activities, including purging or transferring material to University Archives.

Citations
22 CFR 62.10 - Program administration
OAR Predecessors
OAR 166-475-0095 (31) J-1 Visa Scholars Records
Related Series
510-30-105: Employment based non-immigrant visa and supporting material