Document hours worked and leave hours accrued and taken by university and student employees, including Federal Work-Study. Information may include employee name and other personally identifiable information, work schedule, days and time worked, leave time, and approval signatures.
These records found in all media (paper, digital, or other) may include but are not limited to:
(a) 6 years for unclassified/classified/management employees, unless position is funded in any part by grants and required to support sponsored awards effort reporting, purge;
(b) 3 years after award year for students employed under Federal Work-Study, purge;
(c) 3 years for all others (including student employees who are not paid from Federal Work-Study funds), purge.
Exception: In the event of a subpoena, audit, legal hold, public records or similar state or federal information request, halt until further instructed any scheduled disposal activities, including purging or transferring material to University Archives.