305 30 210

Activity
III.05. ADMINISTRATION OF STUDENT AFFAIRS/Student Records
Series Name
Undergraduate Academic Standing
Series ID
305-30-210
Custodians
Undergraduate Education and Student Success for notifications/letters informing students of committee's actions/decisions
Office of the Registrar for petitions for reinstatement and recording of the committee’s decision
Description

Document the administration of undergraduate academic standards of the university as they pertain to the level of academic performance and progress toward a degree. Does not include conduct violations investigations.  

These records found in all media (paper, digital, or other) may include but are not limited to: 

  • petitions; 
  • recording of decisions reached by committees deliberating these matters, including the Scholastic Review Committee or other groups charged with reviewing petitions and requests;
  • notifications/letters informing students of committee's actions/decisions;
  • notices of academic action related to academic non-performance or deficiency, such as academic warnings, notifications of probation; and,
  • related documentation. 
Retention and Disposal Instructions

(a) retain records of academic dismissal in perpetuity;

(b) all other records, 5 years after final decision, purge.

Exception: In the event of a subpoena, audit, legal hold, public records or similar state or federal information request, halt until further instructed any scheduled disposal activities, including purging or transferring material to University Archives.

Citations
American Association of Collegiate Registrars and Admissions Officers (2019). S…
OAR Predecessors
OAR 166-475-0110 (1) Academic Standing Reports
Related Series
305-30-205: Academic Requirements for Baccalaureate Degrees