101 20 205

Activity
I.01. GOVERNANCE/Governance and Board Affairs
Series Name
University of Oregon Senate Meetings and Actions
Series ID
101-20-205
Description

Document the establishment, operating rules, proceedings and actions of the University Senate. These records found in all media (paper, digital, or other) may include but are not limited to: 

  • constitution and bylaws;
  • meeting recordings or minutes sufficient to document proceedings as described in ORS 192.650;
  • motions, legislation, policy proposals, resolutions;
  • related documentation and correspondence, including e-mail. 

Does not include records created by committees.

This series includes some permanent records.

Retention and Disposal Instructions

(a) 5 years after end of activity, transfer minutes, motions, legislation, policy proposals, resolutions, superseded or amended by-laws or constitution to University Archives;

(b) 5 years after activity for other related records, purge.

Exception: In the event of a subpoena, audit, legal hold, public records or similar state or federal information request, halt until further instructed any scheduled disposal activities, including purging or transferring material to University Archives.

Custodian
Academic Affairs and Provost: Senate
Citations
ORS 192.650 2023 EDITION
Society of American Archivists Guidelines for College and University Archives
OAR Predecessors
OAR 166-475-0010 (18) Faculty Senate Records
Related Series
404-10-120: Committees/Subcommittees/Task Forces