404 10 120

Activity
IV.04. FINANCE, ADMINISTRATION AND INFRASTRUCTURE/Business Affairs
Series Name
Committees/Subcommittees/Task Forces
Series ID
404-10-120
Description

Document the meetings and findings of committees assembled with a charge. Does not include Safety Committee.

These records found in all media (paper, digital, or other) may include but are not limited to:

  • meeting agendas and minutes;
  • studies and reports;
  • related documentations and correspondence, including e-mail.
Retention and Disposal Instructions

(a) 10 years after conclusion of group’s business, transfer agendas, minutes, reports, and correspondence of committees deliberating strategic matters to University Archives, purge other related records;

(b) 10 years after conclusion of group’s business, purge records of groups deliberating operational matters, including promotion, tenure, and discipline. Examples of these groups include but are not limited to:

  • Academic Requirements Committee
  • Faculty Advisory Council
  • Faculty Grievance Appeals Committee
  • Faculty Personnel Committee (includes Promotion and Tenure)
  • Faculty Promotion and Tenure Retention Appeals Committee
  • Scholastic Review Committee
  • Student Conduct and Community Standards Committee
  • Student Faculty Committee on Grievances
  • University Appeals Board

Exception: In the event of a subpoena, audit, legal hold, public records or similar state or federal information request, halt until further instructed any scheduled disposal activities, including purging or transferring material to University Archives.

Custodian
Committee Chairs
Related Series
405-20-100: Safety Committee