RRS_Series: Business Process Monitoring and Assessments

Activity
IV.04. FINANCE, ADMINISTRATION AND INFRASTRUCTURE/Business Affairs
Series Name
Business Process Monitoring and Assessments
Series ID
404-20-815
Description

Document the monitoring of business processes for compliance with applicable rules related to purchasing, travel, and other payables, including but not limited to Purchasing Card (P-Card) and One Card. This series does not include audits conducted by the Office of Internal Audit.  

These records found in all media (paper, digital, or other) may include but are not limited to: 

  • scope of work, plans, surveys;  
  • copies of transaction data and/or reports; 
  • notifications when appropriate;   
  • responses; 
  • records of corrective and remedial actions;
  • reports; and, 
  • related documentation and correspondence, including e-mail. 
    Retention and Disposal Instructions

    6 years, purge. 

    Exception: In the event of a subpoena, audit, legal hold, public records or similar state or federal information request, halt until further instructed any scheduled disposal activities, including purging or transferring material to University Archives.