RRS_Series: Health Records of Non-Students

Activity
III.04. ADMINISTRATION OF STUDENT AFFAIRS/Student Health Services
Series Name
Health Records of Non-Students
Series ID
304-10-110
Description

Document medical services provided to non-students by the institution's student health center, such as, but not limited to, allergy shot, vaccines, and occupational health.

These records found in all media (paper, digital, or other) may include but are not limited to:

  • medical history forms;
  • notations of services provided and dates;
  • payment information;
  • related documentation and correspondence, including e-mail.
Retention and Disposal Instructions

10 years after the last date of service or until the patient reaches the age of 21, whichever is longer, purge.

Exception: In the event of a subpoena, audit, legal hold, public records or similar state or federal information request, halt until further instructed any scheduled disposal activities, including purging or transferring material to University Archives.