RRS_Series: Veterans

Activity
III.05. ADMINISTRATION OF STUDENT AFFAIRS/Student Records
Series Name
Veterans
Series ID
305-20-150
Description

Document the entitlement status and enrollment of veterans in the institution.

These records found in all media (paper, digital, or other) may include but are not limited to:

  • Oregon State Veterans Affairs form 1006M that certifies Oregon resident veterans educational benefits entitlements;
  • individual veteran student records that certify to the U.S. Department of Veterans Affairs that the student is eligible for educational benefits, is currently enrolled at the institution in a qualifying curriculum, and is maintaining standards required to receive entitlements;
  • veterans attendance reports; and related forms, documentation and correspondence. 
Retention and Disposal Instructions

3 years following termination of enrollment period, purge.

Exception: In the event of a subpoena, audit, legal hold, public records or similar state or federal information request, halt until further instructed any scheduled disposal activities, including purging or transferring material to University Archives.

Custodian
Schools and Colleges Registrars/University Registrar
OAR Predecessors
OAR 166-475-0110 (51) Veterans Records