Document reporting of outstanding funds, including checks issued by the university that have not been cashed by the payee (e.g. payroll checks, checks issued to vendors, reimbursement checks) which are transferred to the State of Oregon because property has remained unclaimed for amounts of time specified in regulation noted below.
These records found in all media (paper, digital, or other) may include but are not limited to:
(a) 2 years after transferred to the State of Oregon for records related to unlclaimed payroll checks, purge;
(b) 3 years after transferred to the State of Oregon for all other related material, purge.
Exception: In the event of a subpoena, audit, legal hold, public records or similar state or federal information request, halt until further instructed any scheduled disposal activities, including purging or transferring material to University Archives.
