RRS_Series: Treatment Records, Designated Record Set

Activity
III.04. ADMINISTRATION OF STUDENT AFFAIRS/Student Health Services
Series Name
Treatment Records, Designated Record Set
Series ID
304-10-120
Description

Document clinical assessment and treatment of mental health issues. These records found in all media (paper, digital, or other) may include but are not limited to:

  • identifying data; contact information; fees and billing information;
  • where appropriate, guardianship or conservatorship status;
  • documentation of informed consent or assent for treatment;
  • documentation of waivers of confidentiality and authorization or consent for release of information;
  • documentation of any mandated disclosure of confidential information (e.g., report of child abuse, release secondary to a court order); presenting complaint, diagnosis, or basis for request for services;
  • plan for services,
  • updated as appropriate (e.g., treatment plan, supervision plan, intervention schedule, community interventions, consultation contracts); health and developmental history;
  • related documentation and correspondence, including e-mail.
Retention and Disposal Instructions

7 years after client's last contact, purge.

Exception: In the event of a subpoena, audit, public records or similar state or federal information request, halt until further instructed any scheduled disposal activities, including purging or transferring material to University Archives.