RRS_Series: Student Housing Applications and Contracts

Activity
III.02. ADMINISTRATION OF STUDENT AFFAIRS/Housing and Residence Life
Series Name
Student Housing Applications and Contracts
Series ID
302-10-105
Description

Document registration and application for, and occupancy in all university-administered housing — residence halls, family housing, and cooperative housing.

These records found in all media (paper, digital, or other) may include but are not limited to:

  • residence hall/cooperative house/student family housing applications, forms and forms data, and contracts;
  • proof of admission records; and
  • related documentation and correspondence, including e-mail.
Retention and Disposal Instructions

(a) 6 years after expiration of contract, purge;

(b) 2 years after resolution for appeals, purge;

(c) 3 years for other records, purge.

Exception: In the event of a subpoena, audit, legal hold, public records or similar state or federal information request, halt until further instructed any scheduled disposal activities, including purging or transferring material to University Archives.

Custodian
University Housing