Document the preparation and submission of research proposals which have received external funding.
These records found in all media (paper, digital, or other) may include but are not limited to:
(a) 3 years after final expenditure report is submitted and account closed, unless otherwise specified by the terms of the agreement, transfer proposals that received funding and their related attachments to University Archives, and purge other related material;
(b) 18 months after submission date, purge material related to proposals that do not receive funding.
Exception: In the event of a subpoena, audit, legal hold, public records or similar state or federal information request, halt until further instructed any scheduled disposal activities, including purging or transferring material to University Archives.
