RRS_Series: Sponsored Research Post-Award Phase: Expense Approvals and Documentation for Equipment or Real Property Acquired with Federal Funds

Activity
II.06. ACADEMICS, INSTRUCTION AND RESEARCH/Research
Series Name
Sponsored Research Post-Award Phase: Expense Approvals and Documentation for Equipment or Real Property Acquired with Federal Funds
Series ID
206-30-315
Description

Document equipment acquired with federal funds.

These records found in all media (paper, digital, or other) may include but are not limited to:

  • all cost-shared expenses;
  • documentation detailing purchase or acquisition and other financial charges to grant funds (example: receipts);
  • procurement method support documentation;
  • expenditures approvals;
  • related documentation and correspondence, including e-mail.
Retention and Disposal Instructions

3 years after final disposition of property, unless otherwise specified by the terms of the agreement, purge.

Exception: In the event of a subpoena, audit, legal hold, public records or similar state or federal information request, halt until further instructed any scheduled disposal activities, including purging or transferring material to University Archives.