RRS_Series: Operations of Childcare Centers

Activity
IV.07. FINANCE, ADMINISTRATION AND INFRASTRUCTURE/Property, Facilities and Planning; Sustainability
Series Name
Operations of Childcare Centers
Series ID
407-50-150
Description

Document operations of university childcare centers. 

 These records found in all media (paper, digital, or other) may include but are not limited to:

  • complete and current information on each child as specified in OAR 414-300-0040(4) and (6);
  • daily attendance as specified in OAR 414-300-0040(1)(b);
  • personnel record for each staff as specified in OAR 414-300-0040(1)(c) and consistent with retention requirements specifed in UO Retention Schedule for Employment Records;
  • documentation of the death of or injury to a child, as specified in OAR 414-300-0030(5)(a);
  • dates and times of the practices of emergency procedures;
  • child abuse reports made to the Department of Human Services Child Welfare (DHS) or a law enforcement agency;
  • authorizations to administer medication to a child, as specified in OAR 414-300-0230(1)(a);
  • medications dispensed, as specified in OAR 414-300-0230(1)(d);
  • program of activities for each group of children, as specified in OAR 414-300-0295;
  • the daily schedule for each group of children, as specified in OAR 414-300-0290;
  • meals and snacks, as specified in OAR 414-300-0060(1)(d)(F);
  • water lead testing as specified in OAR 414-300-0060(1)(e);
  • related documentation and correspondence, including e-mail.
Retention and Disposal Instructions

(a) 6 years for records of water tests for lead, purge;

(b) 3 weeks for records of meals and snacks, purge;

(c) 2 years after termination of care for children’s records, purge;

(d) 2 years for all other records, purge.

Exception: In the event of a subpoena, audit, legal hold, public records or similar state or federal information request, halt until further instructed any scheduled disposal activities, including purging or transferring material to University Archives.

 

Custodian
Units
Citations
OAR 414-300-0060
Related Series
510-20-105: Employment