RRS_Series: Law Enforcement Activity Reports

Activity
IV.05. FINANCE, ADMINISTRATION AND INFRASTRUCTURE/Public Safety
Series Name
Law Enforcement Activity Reports
Series ID
405-60-515
Description

Document individual officer, shift, crime, or other reports usually filed on a daily, weekly, monthly, or annual basis, relating to activities such as dispatch, confinement, investigations, and patrol.

These records found in all media (paper, digital, or other) may include but are not limited to:

  • reports including name, shift, date, activities, and various statistical categories for tracking the number of arrests, phone calls, mileage, and other indicators;
  • monthly and annual law enforcement or uniform crime reports summarizing statistics on criminal activity and office operations. Information may include date, categories, totals, and related data;
  • related documentation and correspondence, including email.
Retention and Disposal Instructions

(a) Retain annual reports and monthly reports for years in which no annual report exists indefinitely;

(b) 2 years for other related material, purge.

Exception: In the event of a subpoena, audit, legal hold, public records or similar state or federal information request, halt until further instructed any scheduled disposal activities, including purging or transferring material to University Archives.