RRS_Series: Exchange based non-immigrant visa and supporting material

Activity
V.10. HUMAN RESOURCES/Employee Records
Series Name
Exchange based non-immigrant visa and supporting material
Series ID
511-20-110
Description

Document application and eligibility screening process for the Exchange Visitor non-immigrant visa category is for individuals approved to participate in work-and study-based exchange visitor programs (J-1). 

These records found in all media (paper, digital, or other) must include:

  • documentation of the exchange visitor program;
  • documentation of exchange visitors, accompanying spouse and dependents; 
  • copies of supporting material used as basis for submitting SEVIS.

May also include

  • related documentation and correspondence, including e-mail. 
Retention and Disposal Instructions

3 years following the completion of each exchange visitor program, purge.

Exception: In the event of a subpoena, audit, legal hold, public records or similar state or federal information request, halt until further instructed any scheduled disposal activities, including purging or transferring material to University Archives.