RRS_Series: Criminal Arrest History Records

Activity
IV.05. FINANCE, ADMINISTRATION AND INFRASTRUCTURE/Public Safety
Series Name
Criminal Arrest History Records
Series ID
405-60-415
Description

Document information on the accumulated criminal arrest history of individuals which may be useful in current or future investigations. Reports summarizing demographic data are generated and kept annually; individual reports are kept in individual case files.

These records found in all media (paper, digital, or other) may include but are not limited to:

  • summary sheets or cards;
  • arrest reports;
  • fingerprint cards;
  • mug shots;
  • related documentation and correspondence, including e-mail.

 

 

Retention and Disposal Instructions

(a) 20 years, or upon individual's death, whichever comes first, for homicides, purge;

(b) 10 years, or upon individual's death, whichever comes first, for felonies, purge;

(c) 5 years or upon individual's death, whichever comes first, for misdemeanors, purge;

(d) 5 years for all other records, purge.

Exception: In the event of a subpoena, audit, legal hold, public records or similar state or federal information request, halt until further instructed any scheduled disposal activities, including purging or transferring material to University Archives.

Custodian
Safety and Risk Services: Police Department
OAR Predecessors
OAR 166-150-0135 (23) Criminal Arrest History Records