RRS_Series: Cash Handling

Activity
IV.04. FINANCE, ADMINISTRATION AND INFRASTRUCTURE/Business Affairs
Series Name
Cash Handling
Series ID
404-20-305
Description

Document cash received or disbursed by the university, and the transfer of cash to the bank.

These records found in all media (paper, digital, or other) may include but are not limited to:

  • deposit slips;
  • cash receipt slips;
  • validation receipts;
  • cash register tapes;
  • bank deposit slips;
  • check stubs;
  • petty cash balance sheets;
  • check registers;
  • check images;
  • credit card receipts;
  • cash register reports;
  • cashier's daily summaries/documentation of tellers' daily activities, including amounts processed for payment, beginning and ending daily cash, deposits made by other units, and cash over/under amounts/discrepancies;
  • related documentation and correspondence, including e-mail.
Retention and Disposal Instructions

6 years after end of fiscal year, purge.

Exception: In the event of a subpoena, audit, legal hold, public records or similar state or federal information request, halt until further instructed any scheduled disposal activities, including purging or transferring material to University Archives.