RRS_Series: Academic Standing and Scholastic Review

Activity
III.05. ADMINISTRATION OF STUDENT AFFAIRS/Student Records
Series Name
Academic Standing and Scholastic Review
Series ID
305-30-210
Description

Document student status/academic status, including warnings, probation, and disqualification/suspensions. Does not include investigations of conduct violations.

These records found in all media (paper, digital, or other) may include but are not limited to:

  • notices of academic action related to academic non-performance or deficiency, such as academic warnings, notifications of probation;
  • petitions for reinstatement;
  • minutes of Scholastic Review Committee or other groups charged with reviewing petitions and requests;
  • notifications/letters informing students of committee's actions/decisions;
  • related documentation and correspondence, e-mail.
Retention and Disposal Instructions

(a) retain indefinitely records of academic dismissal;

(b) 3 years after graduation or last enrolled date for all other related material, purge.

Exception: In the event of a subpoena, audit, legal hold, public records or similar state or federal information request, halt until further instructed any scheduled disposal activities, including purging or transferring material to University Archives.