510 40 115

Activity
V.10. HUMAN RESOURCES/Employee Records
Series Name
Occupational Injuries, Illnesses, and Workers' Compensation Claims
Series ID
510-40-115
Custodians
Safety and Risk Services
Description

Documents occupational injuries and illnesses which occur in the workplace and provides information required by the Oregon Occupational Safety and Health Administration (OR-OSHA). Also documents occupational injuries and illnesses resulting in a workers’ compensation claim.

These records found in all media (paper, digital, or other) may include but are not limited to:

  • OSHA 300 Log of Work-Related Injuries and Illnesses;
  • the annual OSHA 300A Summary of Work-Related Injuries and Illnesses;
  • the Department of Consumer Business Services (DCBS) Form 801 or OSHA 301 Injury and Illness Incident Report;
  • workers' compensation claim records; 
  • assumed wages reports; 
  • claim status notices; 
  • employee status reports; 
  • appeals of claim determinations; 
  • related documentation.
Retention and Disposal Instructions

(a) Retain records describing injuries and illnesses as described in V.10. HUMAN RESOURCES/Employee Records/Employee Medical Records; 

(b) Retain all other records 6 years after date of injury or illness or workers’ compensation claim closure or final action, purge. 

Exception: In the event of a subpoena, audit, legal hold, public records or similar state or federal information request, halt until further instructed any scheduled disposal activities, including purging or transferring material to University Archives.

Citations
OAR 437-001-0700
Oregon Occupational Safety and Health Division Department of Consumer and Busin…
Related Series
510-40-105: Employee Medical Information