510 40 115

Activity
V.10. HUMAN RESOURCES/Employee Records
Series Name
Occupational Injuries, Illnesses, and Workers' Compensation Claims
Series ID
510-40-115
Description

Documents occupational injuries and illnesses which occur in the workplace and provides information required by the Oregon Occupational Safety and Health Administration (OR-OSHA). Also documents occupational injuries and illnesses resulting in a workers’ compensation claim.

These records found in all media (paper, digital, or other) may include but are not limited to:

  • OSHA 300 Log of Work-Related Injuries and Illnesses;
  • the annual OSHA 300A Summary of Work-Related Injuries and Illnesses;
  • the Department of Consumer Business Services (DCBS) Form 801 or OSHA 301 Injury and Illness Incident Report;
  • workers' compensation claim records; 
  • assumed wages reports; 
  • claim status notices; 
  • employee status reports; 
  • appeals of claim determinations; 
  • related documentation.
Retention and Disposal Instructions

(a) Retain records describing injuries and illnesses as described in V.10. HUMAN RESOURCES/Employee Records/Employee Medical Records; 

(b) Retain all other records 6 years after date of injury or illness or workers’ compensation claim closure or final action, purge. 

Exception: In the event of a subpoena, audit, legal hold, public records or similar state or federal information request, halt until further instructed any scheduled disposal activities, including purging or transferring material to University Archives.

Custodian
Safety and Risk Services
Citations
OAR 437-001-0700
Oregon Occupational Safety and Health Division Department of Consumer and Busin…
Related Series
510-40-105: Employee Medical Information