406 20 105

Activity
IV.06. FINANCE, ADMINISTRATION AND INFRASTRUCTURE/Information Technology
Series Name
Technology Development and Implementation
Series ID
406-20-105
Custodians
Any creating unit
Description

Document projects to acquire, design or upgrade technology infrastructure, including hardware and software. Does not include License or Service Agreements.

 These records found in all media (paper, digital, or other) may include but are not limited to:

  • proposals;
  • charters;
  • project plans, meeting minutes, timelines; 
  • change control records;
  • related documentation.
Retention and Disposal Instructions

(a) 6 years after system retired for implemented systems, purge;

(b) 2 years for all other records, purge.

Exception: In the event of a subpoena, audit, legal hold, public records or similar state or federal information request, halt until further instructed any scheduled disposal activities, including purging or transferring material to University Archives.

 

Citations
OAR 166-300-0030 (8) Information System Planning and Development Records