406 10 105

Activity
IV.06. FINANCE, ADMINISTRATION AND INFRASTRUCTURE/Information Technology
Series Name
Access Controls: Technology Accounts
Series ID
406-10-105
Description

Document provisioning of IT network ids and accounts, including Duck ID, role based accounts, requests to access and other applications or platforms. 

Includes permissions to access Banner, including routine requests handled by departmental security officers, as well as "emergency requests" managed by database administrators.

These records found in all media (paper, digital, or other) may include but are not limited to:

  • completed request forms and form data;
  • relate documentation and correspondence, including e-mail.

 

Retention and Disposal Instructions

(a) requests to access Banner, retain indefinitely;

(b) 3 years after termination of account for requests for all other systems, purge.

Exception: In the event of a subpoena, audit, legal hold, public records or similar state or federal information request, halt until further instructed any scheduled disposal activities, including purging or transferring material to University Archives.

Custodian
Units/Finance and Administration: Information Services
OAR Predecessors
OAR 166-475-0070 Computer System Security Records