405 60 625

Activity
IV.05. FINANCE, ADMINISTRATION AND INFRASTRUCTURE/Public Safety
Series Name
Law Enforcement Evidence and Property Control and Disposition
Series ID
405-60-625
Custodians
Safety and Risk Services: Police Department
Description

Document receipt, storage, and disposition of personal property and physical evidence from defendants, victims, and others by the department. Information usually includes case number, tag number, date and time, property or evidence description, storage location, release date, and other data.

These records found in all media (paper, digital, or other) may include but are not limited to:

  • evidence photographs documenting crime scenes, accidents, and other incidents;
  • receipt forms;
  • evidence control sheets;
  • property reports;
  • destruction lists;
  • property consignment sheets;
  • seized firearm logs;
  • homicide evidence inventories;
  • related documentation.

 

 

Retention and Disposal Instructions

(a) 75 years for cases involving crimes with no statute of limitations, purge;

(b) 1 year after statute of limitations expires for all other cases, purge.

Exception: In the event of a subpoena, audit, legal hold, public records or similar state or federal information request, halt until further instructed any scheduled disposal activities, including purging or transferring material to University Archives.

OAR Predecessors
OAR 166-150-0135 (71) Property and Evidence Control and Disposition Records