405 60 605

Activity
IV.05. FINANCE, ADMINISTRATION AND INFRASTRUCTURE/Public Safety
Series Name
Law Enforcement Computer Validation Records
Series ID
405-60-605
Custodians
Safety and Risk Services: Police Department
Description

Document logs or similar documentation detailing validation requests and proof of verification for National Crime Information Center (NCIC) or other law enforcement information networks. 

These records found in all media (paper, digital, or other) may include but are not limited to: 

  • logs;
  • related documentation.
Retention and Disposal Instructions

(a) 1 year for transaction logs, purge;

(b) 5 years or until audited by NCIC or other applicable law enforcement network, whichever is shorter, purge.

Exception: In the event of a subpoena, audit, legal hold, public records or similar state or federal information request, halt until further instructed any scheduled disposal activities, including purging or transferring material to University Archives.

Citations
28 CFR 25.9
28 CFR 20.21(e)
CJISD-ITS-DOC-08140-5.6
OAR Predecessors
OAR 166-150-0135 (15) Computer Validation Records