405 40 105

Activity
IV.05. FINANCE, ADMINISTRATION AND INFRASTRUCTURE/Public Safety
Series Name
Clery Act Reporting
Series ID
405-40-105
Custodians
Safety and Risk Services
Description

Document annual security report and all supporting records used in compiling the report. These records found in all media (paper, digital, or other) may include but are not limited to:

  • copies of crime reports; 
  • the daily crime logs; 
  • records for arrests and referrals for disciplinary action; 
  • timely warning and emergency notification reports; 
  • documentation, such as letters to and from local police having to do with Clery Act compliance; 
  • letters to and from campus security authorities; 
  • correspondence with [Department of Education] regarding Clery Act compliance;  
  • copies of notices to students and employees about the availability of the annual security report;
  • related documentation.
Retention and Disposal Instructions

7 years, purge.

Exception: In the event of a subpoena, audit, legal hold, public records or similar state or federal information request, halt until further instructed any scheduled disposal activities, including purging or transferring material to University Archives.

Citations
20 USC 1092(O)