405 30 120

Activity
IV.05. FINANCE, ADMINISTRATION AND INFRASTRUCTURE/Public Safety
Series Name
Crisis or Disaster Response
Series ID
405-30-120
Description

Document the response to crises or disasters that significantly impact the campus communities and/or facilities. Does not include health related information about individuals. 

This series may include but is not limited to  

  • logs; 
  • reports; 
  • images; and 
  • related documentation. 

This series includes permanent records that should be transferred to University Archives.

Retention and Disposal Instructions

(a) 7 years after closing out of FEMA grants for incidents that receive FEMA funding, transfer images, damage assessment reports, financial records to University Archives by visiting https://library.uoregon.edu/instructions-transferring-permanent-records…;

(b) 7 years after resolution for all other incidents, transfer images, damage assessment reports, and financial records to University Archives by visiting https://library.uoregon.edu/instructions-transferring-permanent-records…; 

(c) For Incident action plans and after-action reports 25 years, purge; 

(d) All other records, purge as soon as no longer required for operations. 

Exception: In the event of a subpoena, audit, legal hold, public records or similar state or federal information request, halt until further instructed any scheduled disposal activities, including purging or transferring material to University Archives. 

Custodian
Safety and Risk Services/Capital Projects Facilities Management/Financial and Administrative Shared Services
OAR Predecessors
OAR 166-475-0010 (12) Crisis or Disaster Records
Related Series
304-90-105: Communicable Disease Prevention and Response
304-10-115: Medical Records
510-40-105: Employee Medical Information