404 20 120

Activity
IV.04. FINANCE, ADMINISTRATION AND INFRASTRUCTURE/Business Affairs
Series Name
Accounts Receivables: Unpaid Accounts Collection
Series ID
404-20-120
Custodians
Business Affairs: Accounts Receivable
Description

Document the University’s efforts to collect unpaid accounts.

These records found in all media (paper, digital, or other) may include but are not limited to:

  • bankruptcy documentation;
  • collection letters;
  • notices;
  • related documentation.
Retention and Disposal Instructions

3 years after account is paid in full or written off, purge.

Exception: In the event of a subpoena, audit, legal hold, public records or similar state or federal information request, halt until further instructed any scheduled disposal activities, including purging or transferring material to University Archives.

Citations
2017 ORS 12.080 - Action on certain contracts or liabilities
OAR Predecessors
OAR 166-475-0050 (9) Collection Records