404 10 950

Activity
IV.04. FINANCE, ADMINISTRATION AND INFRASTRUCTURE/Business Affairs
Series Name
Awards
Series ID
404-10-950
Description

Document the process of selecting faculty, staff, students and alumni to receive awards or fellowships (example: Distinguished Teaching Awards). Does not include university funded research or sponsored awards.

  • applications;
  • nomination letters;
  • eligibility terms and selection criteria;
  • recommendations;
  • transcripts;
  • award notifications;
  • letters accepting or declining awards;
  • summary lists of winners;
  • biographies;
  • demonstration of need documentation;
  • press releases;
  • award history
  • information on funding sources;
  • related documentation.

This series includes permanent records that should be transferred to University Archives.

Retention and Disposal Instructions

(a) 3 years after award is made, transfer eligibility terms and selection criteria, summary lists of winners, information on funding sources, biographies, press releases to University Archives by visiting https://library.uoregon.edu/instructions-transferring-permanent-records…;

(b) purge other related material.

Exception: In the event of a subpoena, audit, legal hold, public records or similar state or federal information request, halt until further instructed any scheduled disposal activities, including purging or transferring material to University Archives.

Custodian
Any creating unit
OAR Predecessors
OAR 166-475-0010 (8) Awards Records