305 30 405

Activity
III.05. ADMINISTRATION OF STUDENT AFFAIRS/Student Records
Series Name
Master's Theses and Doctoral Dissertations
Series ID
305-30-405
Custodians
Division of Graduate Studies and Schools and Colleges for process documentation, including approvals
University Libraries for final filed copies
Description

Document the completion and academic acceptance of master’s theses and doctoral dissertations that conform to the Division of Graduate Studies' requirements for submission and format and are submitted to ScholarsBank. Does not include terminal project, capstone, final paper, or other types of non-thesis culminating projects; please refer to departments for guidelines. 

These records found in all media (paper, digital, or other) may include but are not limited to:  

  • final and accepted copies of theses and dissertations; 
  • approval forms; 
  • related documentation.
Retention and Disposal Instructions

(a) Permanent for final filed copy of master’s theses and dissertations that conform to rules established by the Division of Graduate Studies' requirements for submission and format, deposited in ScholarsBank; (b) Until no longer needed for other related records, purge.

Exception: In the event of a subpoena, audit, legal hold, public records or similar state or federal information request, halt until further instructed any scheduled disposal activities, including purging or transferring material to University Archives.

OAR Predecessors
OAR 166-475-0110 (47) Theses and Dissertations Records
Related Series
305-30-105: Academic Advising and Progress