305 20 105

Activity
III.05. ADMINISTRATION OF STUDENT AFFAIRS/Student Records
Series Name
Registration and Enrollment: Course Registration
Series ID
305-20-105
Custodians
Any creating unit
Description

Document course registration process, including requesting and being granted permissions to take courses, independent studies, credit/no credit elections, and enrollment changes.

These records found in all media (paper, digital, or other) may include but are not limited to:

  • course repeat requests/forms/form data/approvals;
  • credit/no credit requests/forms/form data/approvals;
  • course audit permissions requests/forms/form data/approvals;
  • enrollment change requests/forms/form data/approvals;
  • independent study requests/forms/form data/approvals;
  • pass/no pass requests/forms/form data/approvals;
  • related documentation.
Retention and Disposal Instructions

3 years after graduation or last enrolled, purge.

Exception: In the event of a subpoena, audit, legal hold, public records or similar state or federal information request, halt until further instructed any scheduled disposal activities, including purging or transferring material to University Archives.

Citations
20 U.S. Code 1232f - Records
OAR Predecessors
OAR 166-475-0110 (17) Independent Study Records
OAR 166-475-0110 (45) Student Tracking Records
Related Series
201-10-205: Courses