301 20 105

Activity
III.01. ADMINISTRATION OF STUDENT AFFAIRS/Conduct and Student Activities
Series Name
Student Groups and Organizations
Series ID
301-20-105
Custodians
Any creating unit
Description

Document criteria and processes for registration and recognition of student groups and organizations by the university. These records found in all media (paper, digital, or other) may include but are not limited to:

  • applications and supporting material;
  • registration, recognition, annual review and renewal material; and,
  • related documentation.

Students and alumni in possession of documentation related to student organizations, especially foundational documents (by-laws and charters), publications and minutes produced by these groups, are encouraged to contact University Archives directly.

Retention and Disposal Instructions

(a) 3 years after activity, transfer registration and recognition documentation to University Archives; 

(b) 3 years after activity, all other records, purge. 

Exception: In the event of a subpoena, audit, legal hold, public records or similar state or federal information request, halt until further instructed any scheduled disposal activities, including purging or transferring material to University Archives. 

OAR Predecessors
OAR 166-475-0110 (40) Student Organizations Administrative Records