206 30 420

Activity
II.06. ACADEMICS, INSTRUCTION AND RESEARCH/Research
Series Name
Sponsored Research Post-Award Phase: Expense Approvals and Documentation for Research Subjects Payments
Series ID
206-30-420
Custodians
Any creating unit
Description

Document payments and approvals for research subjects (human subjects) payments.

These records found in all media (paper, digital, or other) may include but are not limited to:

  • all cost-shared expenses;
  • expense transaction support, including receipts and approvals;
  • related documentation.
Retention and Disposal Instructions

3 years from the date of submission of the final expenditure report or, for Federal awards that are renewed quarterly or annually, from the date of the submission of the quarterly or annual financial report, respectively, as reported to the Federal awarding agency or pass-through entity in the case of a subrecipient, unless otherwise specified by the terms of the agreement, purge.

Exception: In the event of a subpoena, audit, legal hold, public records or similar state or federal information request, halt until further instructed any scheduled disposal activities, including purging or transferring material to University Archives.

Citations
2 CFR 230.333 - Uniform administrative requirements, cost principles, and audit…
OAR Predecessors
OAR 166-475-0060 (8) Grants and Contracts Accounting Records