206 30 315

Activity
II.06. ACADEMICS, INSTRUCTION AND RESEARCH/Research
Series Name
Sponsored Research Post-Award Phase: Expense Approvals and Documentation for Equipment or Real Property Acquired with Federal Funds
Series ID
206-30-315
Custodians
Any creating unit
Business Affairs
Purchasing and Contracting Services
Description

Document equipment acquired with federal funds.

These records found in all media (paper, digital, or other) may include but are not limited to:

  • all cost-shared expenses;
  • documentation detailing purchase or acquisition and other financial charges to grant funds (example: receipts);
  • procurement method support documentation;
  • expenditures approvals;
  • related documentation.
Retention and Disposal Instructions

3 years after final disposition of property, unless otherwise specified by the terms of the agreement, purge.

Exception: In the event of a subpoena, audit, legal hold, public records or similar state or federal information request, halt until further instructed any scheduled disposal activities, including purging or transferring material to University Archives.

Citations
2 CFR 230.333 - Uniform administrative requirements, cost principles, and audit…
45 CFR 75.361 - Retention requirements for records
OAR Predecessors
OAR 166-475-0030 (5) Federal Property Records