RRS_Series: Accommodations for Students

Activity
III.05. ADMINISTRATION OF STUDENT AFFAIRS/Student Records
Series Name
Accommodations for Students
Series ID
305-40-105
Description

Document services and other related support for students in compliance with Americans with Disabilities Act (ADA).

These records found in all media (paper, digital, or other) may include but are not limited to:

  • captioning arrangements;
  • note-taking arrangements;
  • notification letter (communication to faculty that outlines the appropriate accommodations that have been established for an individual student);
  • related documentation and correspondence, including e-mail.
Retention and Disposal Instructions

3 years after graduation, verify no outstanding ADA-related formal discrimination complaints, purge.

Exception: In the event of a subpoena, audit, legal hold, public records or similar state or federal information request, halt until further instructed any scheduled disposal activities, including purging or transferring material to University Archives.

Custodian
Student Services and Enrollment Management, and Schools and Colleges
Citations
28 CFR 35 - Nondiscrimination on the basis of disability in state and local gov…
28 CFR 42.505(c)
OAR Predecessors
OAR 166-475-0110 (30) Services to Students with Disabilities (SSD) Records