305 40 130

Activity
III.05. ADMINISTRATION OF STUDENT AFFAIRS/Student Records
Series Name
Certifications/Verifications
Series ID
305-40-130
Custodians
Student Services and Enrollment Management
Schools and Colleges
Description

Document requests for verification of student status or academic achievements. 

These records found in all media (paper, digital, or other) may include but are not limited to: 

  • enrollment verifications;
  • teacher certifications;
  • VA certification;
  • residency affidavits (in some cases, this information resides with admissions documentation);
  • transcript requests;
  • related documentation.

 

 

 

 

Retention and Disposal Instructions

(a) 3 years after graduation or final date of enrollment for residency affidavits and VA certifications, purge;

(b) other records, as soon as administrative use ceases, purge.

Exception: In the event of a subpoena, audit, legal hold, public records or similar state or federal information request, halt until further instructed any scheduled disposal activities, including purging or transferring material to University Archives.

Citations
38 CFR 21.4209
American Association of Collegiate Registrars and Admissions Officers (2019). S…
OAR Predecessors
OAR 166-475-0110 (49) Transcript Request Forms
OAR 166-475-0110 (29) Residency Affidavits
OAR 166-475-0110 (51) Veterans Records