RRS_Series: Access: Public Records/Information Requests and Responses

Activity
IV.10. FINANCE, ADMINISTRATION AND INFRASTRUCTURE/Public Records and Retention
Series Name
Access: Public Records/Information Requests and Responses
Series ID
410-10-105
Description

Document freedom of information (FOIA)/ records access requests made by the public and related responses to those requests made by the university.

These records found in all media (paper, digital, or other) may include but are not limited to:

  • written inquiries from the public received by the university;
  • written and dated responses issued by the university;
  • notes and memoranda made in drafting responses to these inquiries;
  • related documentation and correspondence, including email.
Retention and Disposal Instructions

5 years after close, purge.

Exception: In the event of a subpoena, audit, legal hold, public records or similar state or federal information request, halt until further instructed any scheduled disposal activities, including purging or transferring material to University Archives.

Custodian
Public Records Office
OAR Predecessors
OAR 166-475-0010 (19) Freedom of Information Act (FOIA)/Public Records Request …
OAR 166-300-0010 (23) Public Records Disclosure Request Records