RRS_Series: Guidelines, Manuals, and Procedures

Activity
IV.04. FINANCE, ADMINISTRATION AND INFRASTRUCTURE/Business Affairs
Series Name
Guidelines, Manuals, and Procedures
Series ID
404-10-315
Description

Document internal unit level instructions, rules, policies, procedures and guidelines for current unit operations/administration.

These records found in all media (paper, digital, or other) may include but are not limited to: 

  • authorizing bulletins and advisories, manuals documenting departmental policies and procedures, handbooks, desk manuals
  • final published version of administrative manuals or procedures;
  • authorizing bulletins and advisories;
  • manuals documenting departmental policies and procedures;
  • handbooks;
  • desk manuals
  • related documentation and correspondence, including e-mail.

For procedures related to health services lab activites, see III.04. Student Health Services; emergency operations and response, use IV.05. Public Safety and Risk Services; University wide policies, use I.03. Policies.

 

 

Retention and Disposal Instructions

 

(a) Retain final guidelines, manuals, and procedures permanently, transfer a copy to University Archives upon adoption;

(b) Retain all other records 1 year after guidelines, manuals, and procedures adopted, destroy.

Exception: In the event of a subpoena, audit, legal hold, public records or similar state or federal information request, halt until further instructed any scheduled disposal activities, including purging or transferring material to University Archives.

Custodian
Units
OAR Predecessors
OAR 166-475-0010 (34) Policies and Procedures Records
OAR 166-300-0010 (18) Policy and Procedure Guidelines and Manuals