RRS_Series: Guidelines, Manuals, and Procedures

Activity
IV.04. FINANCE, ADMINISTRATION AND INFRASTRUCTURE/Business Affairs
Series Name
Guidelines, Manuals, and Procedures
Series ID
404-10-315
Description

Document internal unit level instructions, rules, policies, procedures and guidelines for current unit operations/administration.

These records found in all media (paper, digital, or other) may include but are not limited to: 

  • authorizing bulletins and advisories, manuals documenting departmental policies and procedures, handbooks, desk manuals
  • final published version of administrative manuals or procedures;
  • authorizing bulletins and advisories;
  • manuals documenting departmental policies and procedures;
  • handbooks;
  • desk manuals
  • related documentation and correspondence, including e-mail.

For procedures related to health services lab activites, see III.04. Student Health Services; emergency operations and response, use IV.05. Public Safety and Risk Services; University wide policies, use I.03. Policies.

 

 

Retention and Disposal Instructions

 

(a) Retain final guidelines, manuals, and procedures permanently, transfer a copy to University Archives upon adoption;

(b) Retain all other records 1 year after guidelines, manuals, and procedures adopted, destroy.

Exception: In the event of a subpoena, audit, legal hold, public records or similar state or federal information request, halt until further instructed any scheduled disposal activities, including purging or transferring material to University Archives.