RRS_Series: Family Educational Rights and Privacy Act (FERPA) Requests and Disclosures

Activity
III.05. ADMINISTRATION OF STUDENT AFFAIRS/Student Records
Series Name
Family Educational Rights and Privacy Act (FERPA) Requests and Disclosures
Series ID
305-40-120
Description

These records found in all media (paper, digital, or other) may include but are not limited to:

  • requests for formal hearings;
  • requests for release of personally identifiable information;
  • records of disclosures made to third parties;
  • student statements regarding hearing panel decisions;
  • written decisions of the hearing panel;
  • written consent of the student to disclose records;
  • waivers for rights of access;
  • related documentation and correspondence, including e-mail.
Retention and Disposal Instructions

(a) Life of the affected record or until student terminates waiver for written consent of the student to disclose records and waivers for rights of access, purge;

(b) Life of the affected record for all other records, purge.

Exception: In the event of a subpoena, audit, legal hold, public records or similar state or federal information request, halt until further instructed any scheduled disposal activities, including purging or transferring material to University Archives.