407 20 115

Activity
IV.07. FINANCE, ADMINISTRATION AND INFRASTRUCTURE/Property, Facilities and Planning; Sustainability
Series Name
Real Property Leases and Licenses
Series ID
407-20-115
Custodians
Campus Planning and Facilities Management: Office of Campus Planning
Description

Document real property leased and/or licensed from or by the institution.

These records found in all media (paper, digital, or other) may include but are not limited to:

  • lease and license agreements, including but not limited to commercial and ground agreements; and,
  • related documentation.
Retention and Disposal Instructions

(a) Final executed leases, 12 years after termination or non-renewal, purge;

(b) Supporting documentation, including correspondence and e-mail, leading to the final executed agreement, 3 years after lease executed, purge.

Exception: In the event of a subpoena, audit, legal hold, public records or similar state or federal information request, halt until further instructed any scheduled disposal activities, including purging or transferring material to University Archives.

Citations
ORS 12.135
OAR Predecessors
OAR 166-475-0020 (9) Real Property Records
Related Series
407-20-105: Real Property Acquisitions and Sales