RRS_Series: Internships

Activity
III.05. ADMINISTRATION OF STUDENT AFFAIRS/Student Records
Series Name
Internships
Series ID
305-50-205
Description

Document the administration of student internship, practicum and cooperative education programs. Programs may be within the institution, off campus, or virtual and for class credit and/or pay. These records found in all media (paper, digital, or other) may include but are not limited to:

applications for internships inside and external to the institution;

  • agreements with departments;
  • postings/notices;
  • student resumes;
  • transcripts;
  • copies of contracts;
  • proposed institution listings;
  • notes; and,
  • related documentation and correspondence, including e-mail.
Retention and Disposal Instructions

5 years, purge.

Exception: In the event of a subpoena, audit, public records or similar state or federal information request, halt until further instructed any scheduled disposal activities, including purging or transferring material to University Archives.