Document incurred expenses and requests for and approval of travel, to conduct university business, including payment of registration fees for conferences and other events. Does not include statistical reports generated from Concur. These records found in all media (paper, digital, or other) may include but are not limited to:
Concur is the system of record for travel documentation.
(a) 6 years after separation for Concur Processor Agreement, and profile data, purge;
(b) 6 years after travel for Concur travel related data, including expense reports or records not entered Concur, purge; -
(c) Concur expense reports and related documentation not submitted, 2 years, purge;
(d) Retain supporting documentation uploaded to Concur only until these are processed and reconciled, purge.
Exception: In the event of a subpoena, audit, public records or similar state or federal information request, halt until further instructed any scheduled disposal activities, including purging or transferring material to University Archives.
